Bitwave Onboarding Process - Canton Ecosystem
🌟 Bitwave Onboarding Guide
A simple, friendly guide to help you understand how Bitwave sets you up for success.
Welcome to Bitwave!
We’re here to help automate your digital asset accounting—saving you time, reducing errors, and giving you real financial clarity.
This guide walks you through the onboarding journey, what we do, and what you’ll do along the way.
Our goal: make onboarding smooth, predictable, and stress-free.
🚀 Your Bitwave Onboarding Journey
Each phase includes what Bitwave does and what you do.
1. Kickoff & Discovery
What Bitwave Will Do
- Lead your kickoff call
- Learn about your accounting goals
- Review your wallets, exchanges, and systems
- Share the onboarding workbook & next steps
What You Do
- Join the kickoff call with your finance/ops team
- Share wallets, exchanges, and any historical data
- Explain your current accounting process
2. Setting Up Your Bitwave Workspace
What Bitwave Will Do
- Create your Bitwave environment
- Connect wallets, exchanges, and systems
- Ensure transactions are syncing correctly
- Help link QuickBooks or NetSuite
What You Do
- Provide API keys or CSVs when needed
- Approve exchange or wallet connections
- Double-check that everything looks right
3. Mapping Wallets & Addresses
What Bitwave Will Do
- Organize your wallets and addresses
- Set them up clearly inside Bitwave
- Build automation rules for recurring activity
What You Do
- Complete the address spreadsheet
- Confirm the purpose of each wallet
- Create rules using Bitwave’s SOPs
- Add any additional wallets as needed
4. Pricing & Inventory Setup
What Bitwave Will Show You
- How your pricing method works (FIFO, zero cost, etc.)
- How inventory balances are calculated
- How to fix pricing gaps or issues
What You Do
- Approve your pricing method
- Provide historical pricing if needed
- Confirm balances look correct
5. Categorizing Your Transactions
What Bitwave Will Show You
- How to categorize simple and complex transactions
- How to handle revenue, rewards, fees, and more
- How to identify and clean up unknown activity
- How to build automations to minimize manual work
What You Do
- Review and confirm drafted categorizations
- Create categorization rules for recurring activity
- Clarify any unclear transactions
- Verify that rules match your business logic
6. Reporting Setup
What Bitwave Will Show You
- Build your monthly token and activity reports
- Create inventory valuation reports
- Align revenue recognition with your accounting standards
- Establish month-end workflows
What You Do
- Tell us what reports you need
- Confirm report formats and cadence
- Review early reports for accuracy
7. Review & Final Adjustments
What Bitwave Will Do
- Review all categorizations and rules
- Fix remaining issues
- Make sure everything is complete before handoff
What You Do
- Confirm that data, rules, and reports look correct
- Flag any missing wallets or transaction updates
8. Moving Into Ongoing Support
What Bitwave Will Do
- Train your team
- Provide support via Slack, email, and calls
- Assist with audits, pricing updates, and sync issues
What You Do
- Run month-end closes
- Keep your wallet and customer list updated
- Reach out whenever you need help 🙌
💼 After Onboarding: How We Work Together
Bitwave Responsibilities
- Support sync issues, new wallets, and rule changes
- Assist with month-end or quarter-end cleanup
- Support audit requests
- Share feature updates and improvements
Your Responsibilities
- Keep us updated on new wallets, revenue streams, or products
- Review categorizations each period
- Flag anything unusual in pricing or inventory
🧠 Core Skills You’ll Learn During Onboarding
By the end of onboarding, you’ll know how to:
- Complete your Onboarding Workbook (Config & Wallets tabs)
- Navigate your Bitwave workspace
- Connect your GL software (QuickBooks, NetSuite)
- Create categories & contacts
- Set accounting defaults (gas fees, AP, AR)
- Add and manage wallets (exchange, custodial, manual, on-chain)
- Import data into manual wallets
- Set beginning balances
- Validate wallet/account balances
- Create and update inventory views
🛠️ How to Do Key Processes in Bitwave
1. Adding a Wallet
- Go to Settings → Wallets
- Click Add Wallet
- Choose the wallet type
- Enter details or upload connection keys
- Allow transactions to sync
Wallet Reports
- Balance Report – Asset balances per wallet
- Transactions Export – Full transaction list
- JE Report – For accounting exports & month-end close
2. Validating Balances (Bitwave vs On-Chain)
- Run the Balance Report
- Compare against:
- On-chain explorer
- Exchange dashboard
- Custody dashboard
- If mismatched, check for:
- Missing transactions
- Incorrect beginning balances
- Misconfigured wallets
3. Categorizing Transactions
Option A — Create Rules
- Go to Rules → Create Rule
- Select conditions (wallet, metadata, address, etc.)
- Choose the category
- Save & run the rule
Option B — Manual Categorization
- Go to Transactions
- Select transactions
- Apply the category
4. Updating Inventory Views
- Go to Inventory → Inventory Views
- Choose the view (FIFO, Zero Cost, etc.)
- Click Run Update
5. Running Key Reports
- Actions Report – Rewards, fees, rev share
- Dashboard – High-level overview of finances
- Cost Basis Rolled-Up Report – Total cost basis per asset
(critical for month-end close & audit)
🎉 Welcome Aboard!
We’re thrilled to partner with you on your digital asset accounting journey.
Updated about 4 hours ago